Challenges

PENTA GmbH, a leading event agency based in Munich, needed to comply with TISAX regulations to protect sensitive client data and ensure secure access management within Microsoft 365. Key challenges included:

• Keeping access to confidential project data tightly controlled.
• Regularly reviewing and updating permissions to maintain compliance.
• Reducing the manual workload of governance tasks.
• Ensuring clear ownership of teams, file sharing, and private channels.
• Providing audit-ready reports with minimal effort.

Solutions

To address these challenges, PENTA implemented EasyLife 365 Collaboration. The solution enabled:

• Automated access reviews to ensure resource owners regularly confirm who has access to critical data, reducing the risk of outdated permissions.
• Ownership accountability by assigning governance responsibilities to resource owners, making access management more transparent and efficient.
• Automated cleanup of inactive resources, either archiving or deleting assets when no action is taken, ensuring a clutter-free and secure environment.
• Comprehensive compliance reporting with automatically generated logs, making audits and regulatory documentation effortless.

Results

With EasyLife 365 Collaboration, PENTA transformed its access management approach, achieving:

• Reduced security risks by continuously monitoring and adjusting access permissions through automated processes.
• TISAX compliance with minimal effort by implementing structured access reviews and governance automation.
• Increased IT efficiency by shifting manual access reviews and compliance tracking to automated workflows, freeing up time for strategic initiatives.