Challenges

Ambit Group, a Digital Business Enabler with operations across Switzerland, Germany, Austria, Romania, and Singapore, faced increasing complexity in managing Microsoft 365 collaboration. With a growing number of Teams, SharePoint sites, and guest accounts, the organization needed a scalable way to maintain control and reduce the IT burden.

Key challenges included:

• Growing administrative workload for IT
• Lack of consistent governance across workspaces
• No effective lifecycle management with Microsoft’s out-of-the-box features
• Inactive and unused resources piling up
• Limited visibility and control for resource owners

Solutions

To address these challenges, Ambit Group partnered with Experts Inside and implemented EasyLife 365 Collaboration. The solution enabled:

• Regular usage and access reviews, prompting owners to confirm whether resources are still needed and permissions are up to date.
• Ownership accountability by placing governance responsibilities directly in the hands of resource owners, reducing IT workload and increasing transparency.
• Automated cleanup of inactive or unused Teams and SharePoint sites, archiving or deleting them when no action is taken.
• Standardized templates and lifecycle automation, ensuring consistent setup of collaboration spaces and enforcing review cycles.
• Rapid adoption through a fast-track rollout and intuitive Teams-based interface, supported by clear documentation.

Result

With EasyLife 365 Collaboration, Ambit Group transformed its collaboration governance, achieving:

• Stronger compliance and lifecycle control across Microsoft 365 through enforced governance rules and regular reviews.
• Significant reduction in IT workload by automating collaboration governance and shifting ownership to the business.
• Cleaner, well-organized workspaces thanks to automatic archiving of unused resources.
• Full visibility and control for resource owners, empowering them to manage their Teams and SharePoint sites independently.